If you’re looking for ways to optimize your school’s printing environment, working with a Managed Print Services (MPS) provider is an excellent solution. MPS providers offer a range of services that help schools improve uptime, reduce waste, and streamline their printing processes. From proactive maintenance to centralized purchasing, these providers can help schools save time and money while increasing efficiency.
Here are some of the ways Managed Print Services is helping schools print smarter!
1. Maximized Uptime – Schools need their printing equipment to be up and running at all times. MPS providers can help schools maximize uptime by offering proactive maintenance, regular check-ups, and quick responses to issues. These services enable schools to keep their printing operations running smoothly and efficiently.
2. Minimized Waste – An MPS provider can play a critical role in helping schools minimize their environmental impact by promoting paperless workflows, implementing duplex printing as a default option, and optimizing print resources.
3. Consolidated Equipment – Many schools have multiple printers, copiers, and scanners, which are often underutilized. An MPS provider can assess a school’s printing needs and suggest consolidated, multi-functional devices that can handle all printing, scanning, and copying jobs. By simplifying their printing setup, schools can reduce equipment costs while increasing productivity.
4. Automated Toner Management – Managing toner inventory can be a hassle for schools. An MPS provider can help alleviate this issue by automating the toner management process. MPS providers have software that can monitor toner levels and automatically order new cartridges when supplies are running low. This streamlines the process and ensures that schools never run out of toner when they need it most.
5. Centralized Purchasing – An MPS provider can help schools centralize their purchasing processes. Instead of each department purchasing their printing equipment and supplies, an MPS provider can support school-wide purchasing initiatives. This saves schools the time and effort of managing multiple vendors and eliminates inconsistent pricing.
6. Reduced Energy Use – Energy costs can add up quickly for schools, and printing equipment is a significant contributor to these costs. An MPS provider can help schools reduce their energy usage by offering devices that meet energy-saving standards. MPS providers can also suggest strategies to help reduce print volume. By making these small changes, schools can save significant amounts of money on their energy bills over time.
It can be challenging for schools to manage their print environments. MPS providers offer a comprehensive approach to print that include supplies, service, and support. They can help schools reduce printing costs, minimize waste, consolidate equipment, suggest more effective technology, automate toner management, maximize uptime, centralize purchasing, and reduce energy use. By working with an MPS provider schools can stay on budget, increase efficiency, and keep up with the latest printing technologies.
About Modern Office Methods (MOM)
Modern Office Methods has helped businesses navigate their document challenges for over 60 years. They offer Production Print Solutions, Managed Print Services, Software Solutions and IT Services to help enhance their customers’ business processes while reducing expenses.
For the latest industry trends and technology insights visit MOM’s main Blog page.
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