document management | Modern Office Methods

Top 4 Ways Invoice Scanning Saves Staff Time

For most businesses, staff time is by far a company's most valuable resource. Consider the following ways that business invoice scanning can make your invoice input, payment, filing, and searching faster than ever, saving you time and money. 1. Automated input - Optical Character Recognition (OCR) software extracts critical document information—like vendor name, date, purchase order, amount due, etc.—and makes it instantly available in digital format. 2. Accounts payable integration - Once business invoice information [...]

By Modern Office Methods - Tech Expert|2024-05-17T18:16:32+00:00August 4th, 2016|accounts payable, automate, digital scanner, document management, electronic filing, invoice, invoicing, OCR, optical character recognition, save money, save time, scanners, scanning, virtual filing|0 Comments

Properly Implementing a Scanning Solution

For companies around the world, document scanning has proved to be an invaluable asset. Converting their data into digital files and storing them electronically — and turning their offices into practically paperless environments — proves advantageous in numerous areas, including better service, faster turnaround, improved compliance, enhanced collaboration, and significant cost savings. Not to mention bidding farewell to missing or lost documents. However, there are mistakes many businesses make when implementing a scanning solution. By [...]

By Modern Office Methods - Tech Expert|2020-08-17T13:41:48+00:00April 12th, 2016|capture, digital document, document management, Document Solutions, document workflow, electronic filing, files, office documents, office efficiency, scan, scanners|0 Comments

Document Management Basics

Your business generates large amounts of paper and electronic documents. As your business grows, so do files, and the time and effort required to manage them. Storing, managing, distributing, and accessing information from this enormous volume of data can prove to be quite a hassle. Digital document management revolutionizes the management of information and provides the ability to rapidly find, retrieve, and share all the documents in your repository. So what is digital document management [...]

By Modern Office Methods - Tech Expert|2020-09-25T12:24:23+00:00April 5th, 2016|capture, digital document, document management, Document Solutions, document workflow, electronic filing, files, office documents, office efficiency, scan, scanners|Comments Off

Tech Expert Q&A – Better Billing Solutions

Question: I work for a local consulting company, and one of our challenges is billing our clients for all the paper reports, and documents they require us to print out as our final deliverable. What options do we have to automate the accurate collection and invoicing of these documents? Answer: There is a real cost to producing paper documents, and as a consultant you deserve to charge your clients for this cost. The good news [...]

By Modern Office Methods - Tech Expert|2023-01-30T19:51:46+00:00July 24th, 2013|automate, client billing, client bills, consultant, consulting, document management, Document Solutions, document workflow, invoice, invoicing, paper-based workflow, streamline processes|0 Comments

Tech Expert Q&A – Businesses Run on Forms

Question: Our employees use many different forms to run many parts of our business. However, we have constant problems with people using the wrong version of the form, and have trouble reading handwriting on the forms. What advice do you have to reduce these types of form problems?Answer: Great question! There are likely several different answers, depending on:Who uses these forms?Who fills out the forms?Are they in the office when they are completed, or in the [...]

By Modern Office Methods - Tech Expert|2013-03-06T19:29:00+00:00March 6th, 2013|business forms, document management, document workflow, electronic filing, electronic form, electronic forms, fillable form, fillable forms, form, forms, office workflow, workflow|0 Comments

Tech Expert Q&A – Contract Management

Question: Our organization has looked for a contract management solution for managing our real estate leases, equipment leases, and other contracts we have with our vendors for several years. Are you aware of software that can help us with this problem? Answer: This is a very common problem for any organization. Some leases and contracts have an auto-renewal clause that can become very expensive if contracts auto-renew without you being able to renegotiate better [...]

By Modern Office Methods - Tech Expert|2024-05-17T18:11:21+00:00May 9th, 2012|contracts, document management, documents, equipment lease, files, leases, office documents, real estate, servers, software, workflow|0 Comments

Tech Expert Q&A – Electronic Forms Solution

Question: I work for a large health care provider and we are interested in finding a way to replace all the paper forms our health care workers complete out in the field with an electronic solution? Answer: This is a very timely topic. Many industries are in the process of revamping paper-based workflows to increase productivity and reduce costs. We have the perfect solution to do just what you requested! It is called [...]

By Modern Office Methods - Tech Expert|2024-05-17T18:11:52+00:00March 7th, 2012|business tablet, document management, electronic forms, ewriter, forms, health care, increase productivity, keyboard, stylus, tablet, voice recorder, wifi, workflow|0 Comments

Managed Print Services – How MOM can help with your printer needs…

FleetCare™ Putting You in Control of Your Printing Costs! Whether your office utilizes four printers or 400 printers, MOM’s FleetCare™ solution delivers the answers you need to questions you had not even known should be asked. Are printers operating at full capacity? Is frequent maintenance on a printer due to improper workload utilization? Are we paying higher energy costs as a result of antiquated equipment? MOM supplies you the answers needed to increase effectiveness while maximizing the output of your [...]

By Modern Office Methods - Tech Expert|2020-04-15T11:59:07+00:00February 27th, 2012|Copiers, Cost Reduction, document management, managed print services, MPS, office equipment, office solutions, printers, printing|0 Comments

Tech Expert Q&A – Why Managed Print Services?

Question: We recently received some literature in the mail about a service where someone else takes care of our printers. Our IT staff is already swamped with projects. What can you tell me about this service? Answer: Managed Print Services or MPS is one of the fastest growing part's of MOM's business today. The Wall Street Journal reported that document imaging is often a company's largest uncontrolled expense. Many organizations are overwhelmed with the number of IT projects [...]

By Modern Office Methods - Tech Expert|2023-02-14T13:16:10+00:00February 8th, 2012|Copiers, Cost Reduction, document management, Equitrac, Lanier, MPS, office equipment, office solutions, printers, printing|0 Comments